Document Management

SOFICOL Document Management Systems addresses every step of the document life cycle. Its main function is managing and storing business documents, medical records and / or accounting documents.

Benefits

  • Reduction of paper handling and error-prone manual processes.
  • Reduction of paper storage.
  • Reduction of lost documents.
  • Faster access to information.
  • Online access to information that was formerly available only on paper, microfilm, or microfiche.
  • Improved control over documents and document-oriented processes.
  • Streamlining of time-consuming business processes.
  • Security over document access and modification.
  • Reliable and accurate audit trail.
  • Improved tracking and monitoring, with the ability to identify bottlenecks and modify the system to improve efficiency.

Our Software

SOFICOL has created an Enterprise Content Management System to help your company organize and find digital documents. This system combines company information in a repository with a uniform structure. All applications deliver their content to a single repository, which provides information to all company users based on roles to maximize security and access to the documents.
 
 

System Components

  • Capture information.
  • Store information.
  • Manage information based on a set of user roles.
  • Manage user workflows for documents approval.

User Workflow – Business Process Management

 Our system lets you choose from two different types:
  • Production Workflow:
    • This is a set of predefined sequences to guide and control processes.
  • Ad-Hoc Workflow:
    • The user determines the process / workflow on the fly.

Our workflow process includes the following functions:

  • Visualisation of process and organization structures.
  • Capture, administration, visualization, and delivery of grouped information with its associated documents or data.
  • Incorporation of data processing tools (such as specific applications) and documents (such as office products).
  • Parallel and sequential processing of procedures including simultaneous saving.
  • Reminders, deadlines, delegation and other administration functionalities.
  • Monitoring and documentation of process status, routing, and outcomes.
  • Tools for designing and displaying process.